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1. Purpose, types of personal data, and legal basis for processing
We process the following personal data:
| Purpose | Types of personal data | Legal basis |
|---|---|---|
| Managing and evaluating your job application |
|
Our legitimate interest in assessing the most suitable candidates (GDPR, Article 6(1)). |
| Managing the recruitment process |
|
Our legitimate interest in managing the recruitment process (GDPR, Article 6(1)). The processing is necessary to take steps before entering an employment contract (GDPR, Article 6(1)). |
| Referral through our web form |
|
Our legitimate interest in receiving referrals of relevant candidates (GDPR, Article 6(1)). |
| Participation in a talent acquisition campaign or event (online or offline) |
|
Our legitimate interest in organising talent acquisition campaigns (GDPR, Article 6(1)). Your consent to contact you afterwards with relevant job opportunities (GDPR, Article 6(1)). |
| Cookie activity |
|
Your consent (GDPR, Article 6(1)). Please see our cookie policy for more information. |
2. The use of automated decision-making
We can take the opportunity to use a system to analyse applications, including qualifications and experience that match the job description. Applications that do not fulfil defined criteria will be automatically filtered out.
The basis for automated decisions will be that some job opportunities are so attractive that it would be practically impossible for us to review all applications to find the most suitable candidate.
The consequences for applicants may be that rejected applications will not be considered for the position in question. This means that their application will not be manually reviewed by our recruitment team.
If automated decision-making is used for a specific position, the criteria and logic applied will be clearly outlined in the respective job advertisement.
3. With whom do we transfer personal data?
We may transfer personal data within the group structure, including to JYSK Corporate HR Department, which provides support and control functions for recruitment.
In some cases, we use data processors to process your personal data on our behalf such as Starred and SmartRecruiters.
If personal data are transferred to countries outside of Ireland, JYSK ensures an adequate level of protection by using standard contractual clauses in the agreements with the data recipients, or by ensuring that the recipients are at least subject to special certification mechanisms or that they constitute "safe" third countries approved by Ireland.
You can request a copy of the basis for the transfer by contacting JYSK using the contact details provided above.
Specifically for transfer to SmartRecruiters, they participate under the EU-U.S. Data Privacy Framework. Further information can be found here: https://www.dataprivacyframework.gov/list
4. Storage period
We store personal data for as long as it is necessary to fulfil the purposes described above.
Your application will be stored for 6 months after the conclusion of the recruitment process.
We store personal data regarding talent acquisition campaigns or events in 6 months after receiving your consent.
5. Rights
You have a number of rights regarding the processing of your personal data.
If you wish to exercise any of these rights, please contact hrie@jysk.com or reach out to the recruiter you were in contact with.
- Right of access
You have the right to access the personal data we process about you, as well as to receive additional information about the processing. - Right to rectification
You have the right to have inaccurate personal data about you corrected. - Right to erasure
In certain cases, you have the right to have your personal data deleted before our general retention period expires. - Right to restriction of processing
In specific situations, you have the right to request that the processing of your personal data be restricted. If processing is restricted, we may only process the data – apart from storage – with your consent, or for the establishment, exercise or defence of legal claims, or to protect the rights of another person or important public interests. - Right to object
In certain cases, you have the right to object to our lawful processing of your personal data. - Right to data portability
In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format, and to have those data transmitted from one data controller to another without hindrance.
If you have consented to the processing of your personal data, you can withdraw the consent at any time by contacting us. However, such withdrawal will not affect any processing of personal data that has taken place prior to the withdrawal.
6. Complaints
You can complain to the Data Protection Commission, 6 Pembroke Row, Dublin 2, D02 X963 about our processing of your personal data at any time.